Department Managers — the basics¶
Who this is for: any department manager / validator (TT, HR, TMT, FIN, TRN,
CD, CI, WS — and CT/SOT, who have extra tools in their own guides).
Time: ~5 minutes.
You'll need: a management.<your team> module (the 🛡 Management icon
in the left nav).
You only ever see your own department. Management surfaces are strictly per-team — a manager grant scopes you to that team's requests. Only Finance and P&C see all teams.
Every managed department has the same two core surfaces: Time Validations and Leaves & Absences. This guide covers those. If you manage CT or SOT, read this first, then your team's guide for the extra tools.
1. The Management landing¶
Open Management. You get one tab per team you manage. Each tab shows cards for that team's surfaces.
The two cards every team has:
- Time Validations — review time-adjustment claims waiting for proof review.
- Leaves & Absences — approve leave, record absences, and view the team calendar.
(The other cards are team-specific — see the CT / SOT guides.)
2. Validate time-adjustment claims¶
Open Time Validations for your team.
- The Pending tab is your queue; Approved, Rejected, and All show the rest.
- Each row shows who filed it, the date and window, the claimed vs net hours, the period, and any proof the employee attached.
Click a row to open the review dialog. It shows the claim, the employee's Time Doctor sessions for that day, and the decision controls: adjust the approved hours, add a note (required when rejecting), then Approve or Reject.
- Approved hours flow into that period's payroll for your team.
You only see claims from your department. A person who transferred in mid-cutoff brings their pending claims to you.
3. Approve leave & record absences¶
Open Leaves & Absences for your team.
Four tabs: Requests, Absences, Calendar, Balances.
Requests — pending leave requests to approve or reject (single-stage: your decision is final). Filter by Pending / Approved / Rejected / All and toggle Upcoming / All. Click a row to open the decision dialog — it shows the days, pay, reachability, and reason, with an optional note and Approve / Reject.
Absences — record unplanned absences.
Click Record absence, pick the employee and date range, and save. Fixed-salary employees are docked a daily rate; hourly employees are unaffected; a day already covered by approved leave is skipped.
Calendar — a team view of approved leave, as a list or a calendar.
Balances — each team member's remaining leave credits (total and paid), with "not eligible" shown for those still inside the paid-eligibility window.
Leave approval is single-stage and per-department — there's no second approver. Whether a request is paid depends on the employee's paid credits; you don't set that.
Troubleshooting¶
| Problem | What to do |
|---|---|
| I don't see the Management area | You have no management.<team> grant → ask P&C |
| A teammate's request isn't in my queue | They may be in another department; transfers move pending items to the new team |
| I can't see another team's requests | By design — managers are scoped to their own team only |
| Rejected by mistake | Re-open via the All tab; add a note explaining the correction |