TMT (Talent Management Team) Manager

Who this is for: Talent Management Team managers. Time: ~9 minutes. You'll need: the management.tmt module. Read Department Managers — the basics first.

Everything in the manager basics guide applies to you — Time Validations and Leaves & Absences work the same way. This guide covers the TMT-only tools: the two mapping surfaces that decide who gets paid for managing and referring models.

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The TMT management landing

Open Management and select the TMT tab. Alongside Time Validations and Leaves, you get the TMT toolset:

• Retainer Mapping — assign models to managers; each managed model earns the manager a $150 retainer per cutoff.
• Affiliate Mapping — record who referred each model, which drives affiliate commission (5% → 2.5%).

These two surfaces are different from the CT/SOT tools. They are standing configuration, not per-cutoff data entry. You set an assignment once, and the system carries it forward into every cutoff automatically until you change or remove it. There's no cutoff picker — you're editing the ongoing rules, not a single period.

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How TMT pay is built

TMT managers earn in two ways, and each maps to one surface:

1. Retainer — a flat $150 per model per cutoff for every model a manager owns. Driven by Retainer Mapping.
2. Affiliate commission — a percentage of a referred model's net OF revenue, paid to whoever referred that model. Driven by Affiliate Mapping.

Both are materialized by Finance's payroll Pull/Sync — you don't "run" them. You keep the mappings correct; the figures then land on the right payslips automatically. There is no TMT pay-breakdown screen in the management area (unlike CT/SOT); the numbers surface in Finance's payroll review.

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1. Retainer Mapping

Open Retainer Mapping. This is the standing record of which manager owns which model. Each owned model pays that manager a $150 retainer every cutoff.

Assign a model to a manager

In the Assign a model to a manager card:

1. Manager — the TMT employee who will earn the retainer. Search by name or employee code.
2. Model — the model they manage. Search by handle.
3. Start date — defaults to today. The retainer applies from this date onward; backdate it to backfill a late entry (e.g. the manager has owned the model since the 1st but you're only recording it now).
4. Click Add.

Standing assignment. Once added, the $150 retainer is applied automatically in every cutoff from the start date onward, until you change or remove it. There is no end date and no per-cutoff re-entry — it just keeps paying each period.

The rules that matter

• One live manager per model. A model can have only one current retainer owner. If you try to assign a model that's already assigned, the add fails ("is this model already assigned?"). Remove or reassign the existing row first.
• Start date bounds backtracking. A late entry earns the retainer for cutoffs on or after its start date — not for all history. Set it to the true start.
• $150 is the default rate — and it's set by Finance, not you. The per-model fee is a single system-wide setting Finance edits in Finance → Payroll → Records (the TMT pay section has a "Retainer fee per model" field). As a TMT manager you don't control the amount; you only decide who manages which model. Whatever that config holds is the amount applied per managed model.

Current assignments

The Current assignments table lists every live mapping (manager, model, start date). From here:

• Edit the start date inline — click the date cell, pick a new date, save. Use this to correct a backdate or shift when the retainer begins.
• Remove (trash icon) — opens a confirm dialog. Removing it means the manager stops earning the retainer for that model from the next pull/sync onward. Deleting the row is how you "end" an assignment (there's no end-date field).

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2. Affiliate Mapping

Open Affiliate Mapping. This records who referred each model, so the referrer earns affiliate commission on that model's revenue.

Map a model to its referrer

In the Map a model to its referrer card:

1. Model — the referred model. Picking one seeds the affiliate start date from whatever the model already has (so you don't overwrite it by accident).
2. Referrer type — Employee or External contractor. This toggles the referrer list below between staff and contractors.
3. Referrer — the person who referred the model. Exactly one referrer per model (an employee or a contractor, never both).
4. Affiliate start date — the date the affiliate relationship began. This is the single most important field (see below). Backdate it to backfill.
5. Click Add.

The 5% → 2.5% commission tier

Affiliate commission steps down over time, keyed entirely off the affiliate start date:

• 5% for the first 3 months from the affiliate start date, then
• 2.5% lifetime thereafter.

The percentage is applied to the model's net OF revenue for that calendar month, and the payout is settled once a month in the second cutoff (16th–end of month) — the monthly payout cutoff, the same one SOT commission uses. A month that straddles the 3-month anniversary is split — the days before the anniversary earn 5%, the rest 2.5%.

The affiliate start date lives on the model, not on the referral row. It's the single source of truth for the tier, so it's shared with the Models module (Finance can also set it there). Editing it here updates the model. Setting the right start date is what makes the 5%/2.5% split land correctly, so get it right when you add the referral.

Employee vs. external contractor referrers

• Employee — an Aruna staff member; the commission lands on their payslip.
• External contractor — a non-staff referrer tracked under Finance's external contractors; the commission is paid out through that channel, not a payslip.

The Type badge in the table shows which kind each referral is.

Current referrals

The Current referrals table lists model, referrer, type, and affiliate start date. From here:

• Edit the affiliate start date inline — click the date cell, pick a date, save. Because the date drives the tier, this is how you correct a mis-tiered payout.
• Remove (trash icon) — opens a confirm dialog. The model then stops generating affiliate commission for its referrer.

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Where the money shows up

Neither surface pays anyone directly — both feed Finance's payroll:

• The $150 retainers materialize as Retainer Fee line items (one per managed model) on each manager's payroll, every cutoff.
• Affiliate commission materializes on the referrer's payroll (employee) or through the external-contractor channel, in the second cutoff of the month (16th–end).

Both re-materialize on the payroll Pull/Sync, so a mapping change only shows up in pay after the next sync for that cutoff. If a figure looks wrong, fix the mapping here — don't try to adjust the payroll line item directly.

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Troubleshooting

Problem	What to do
Can't add a model in Retainer Mapping ("already assigned")	A model has only one live manager — remove or reassign the existing row first
Retainer isn't showing on a payslip	Confirm the assignment's start date is on/before the cutoff, then re-run the payroll Pull/Sync
Retainer paid for too many/few cutoffs	Fix the start date (it bounds backtracking); delete the row to end the assignment
Affiliate commission is the wrong percentage	Check the affiliate start date — it drives the 5% (first 3 months) → 2.5% tier
Affiliate commission didn't backfill an earlier month	Backdate the affiliate start date; the tier only earns from that date onward
A referral needs a non-staff referrer	Set Referrer type to External contractor (managed under Finance)
Changed a mapping but pay didn't move	Mappings only apply on the next payroll Pull/Sync for the cutoff